Perfect solutions for SAP Output Management

Enterprises are always looking for new ways or management solutions to make things easier for the employees. Increased workload and complexity of work tends to increase the rate of errors which could adversely affect the business. Enterprises have multiple systems in place handling different aspects of the business. ERP systems like SAP, Teamcenter, are used for administrative purposes while CAD and plotting systems are used in the technical departments. All of these are interlinked so that the work goes on in tandem without too many glitches.

SAP output management

 

But, enterprises would want to have something to do about the various output processes the employees need to work on a daily basis. Having a device-neutral, transparent and secure distribution process for the documents and information from SAP users and administrations will go a long way in managing the output processes effectively and efficiently. 

SAP systems do not have the necessary features to collect, bundle, convert, deliver, and track the process of the output of an order. Installing and integrating a system solution for SAP output management will perform the tasks of managing the complex output devices and processes. Just a few clicks and everything can be accessed and managed from the SAP system itself, including the multi-functional devices, physical and electronic distribution methods, and the central database. 

 The output management systems use the standardized interface, such as BC-XOM, SAPGOF, SAPGOFU to connect the diverse output channels like plotters, printers, electronic mail, etc. to the SAP systems, thereby linking the various application layers within the system. All the printing-related processes are performed on a single system with the workload being distributed between the servers so as to not overload any one server. This optimization of work will ensure that the systems are well maintained and managed. 

Here is the list of solutions for the SAP output management provided by the output management system.

  • Forms Management 
    • Every enterprise will have forms of its own. Be it the letter pads or other forms that one needs to fill the details, there are a few essential things that go on every type of form. 
    • Many systems have default form templates that do not allow the employees to make changes to the design. If an enterprise wants to create a form of a different pattern, it will have to pay the additional cost for it.
    • The output management system can be supplemented with a professional form management system which will help in creating templates and reusing them to change the forms as wished. 
  • Central Printer Driver Database
    • When an enterprise is spread over acres of land with hundreds of printers installed throughout, it becomes confusing and difficult to manage them efficiently.
    • The output management system creates a central database where all the printer drivers are installed in the database when the system is being integrated into SAP. 
    • This enables the employees to add or delete printers from at one place and the changes will be automatically updated throughout the enterprise. The updating process need not be done individually for every system in all corners of the enterprise. 
  • Keeping Confidential Documents Secure
    • An integrated encryption and conversion mechanism keeps the confidential data secure. 
    • Filters are added and used to access the information stored in the system. These filters help in protecting the private data by filtering them from the searches.
    • The data is protected from unauthorized access and every request or process is tracked and stored in metadata for future references. 
    • The administrators can know from where a particular piece of information has been accessed at any time. 
  • Print Diverse Character Sets and Barcodes
    • Some characters are unique to a country and cannot be read by all software. The support department has to translate the characters for the employees. 
    • Also, barcodes, QR codes, OMR codes, etc. cannot be printed using regular printers. Add-on modules have to be installed which are cost-intensive.
    • The output management system performs the tasks of reading diverse characters and processing the barcodes effectively for no additional cost. This saves time and money for enterprises. 

All in all, output management systems are a boon to the enterprises.  

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