Automation for the effective onboarding experience


The start of a new employee’s journey in a company often starts with the onboarding process. And the first step involved in this process is to formally offer the employee the job.

But this process could be tedious and time-consuming since you need to frame the contract, send it to the employee and then file the signed contracts once it is returned from the employee.

And for many employees getting onboarded, the process has to be repeated each time for each individual.

To simplify this process and make it easy for both the employee and the business, organizations have started to use employee onboarding automation solutions that standardized the hiring and sourcing process.

Because in the normal process, an employee is forced to encounter a large stack of forms to be filled in the very first day of work in the organization. And the major aspect that determines the productivity of a new employee in a new company is how smooth the onboarding experience. Additionally, there would be a loss in the newly hired employee’s efficiency if they are replacing a more experienced former employee.

Successful organizations have taken note of it seriously to have an efficient and excellent onboarding experience for the new hires. In this article, you’ll see in detail why you need to consider switching to onboarding automation.

Reasons you need to automate your employee onboarding process.

Better Employee Retention

The most crucial aspect to consider for a strong employee onboarding automation is that it is helpful in retaining the key resources of your organization.

Research shows that an organization having a strong onboarding process has an increased retention rate by 82%.  This implies that it could help the organization by saving a lot of time and money that could be spent on searching for new resources.

But unfortunately, even with remarkable technological development, 22% of the current businesses do not possess any formal onboarding process for the new hires, which results in about 33% of those employees going on a job hunt just within six months after joining the organization.

It’s not just about eliminating the pile of paperwork and tedious administrative tasks. One of the major benefits of automating the onboarding process is that it reduces or eliminates the risk of human errors.

Employees who experience an effective onboarding process were generally more committed to the long term goals and vision of the organization. This shows that an outstandingly automated onboarding experience will keep your best employees around for a more extended period.

Automating the onboarding experience will save huge costs.

It is every business’s concern to keep the overall costs to a minimum range. But unfortunately, it costs a huge chunk of amount for an organization in the hiring and onboarding process.

Didn’t know that the hiring process would cost much?

Consider, for instance, an employer spends and conducts a hiring process for three weeks and hires one resource; that employee decides to leave the organization because of any bad experience. Now the cost of hiring one resource doubles as they have to hire another employee to replace.

This is just a part of the overall amount spent because the organization has to pay the HR department and Administrative resources for manually processing all the data.

Now if the organization invests in an automated onboarding system, it could cut down a considerable amount in the hiring process.

Automation Increases productivity and ROI

On average, a new employee has a wide number of activities to complete during the onboarding process that includes setting up email and cloud accounts. If any human error occurs, it could make the new employee lose their way.

There is also other technical stuff like new apps, software, and operating systems that require updates regularly to keep them new and feel fresh. But unfortunately, many companies don’t update their software often.

Automation of the onboarding process helps in this aspect as it makes the updating process simple and easy. A good automation system would support auto-updates when available. Studies show that employees who receive effective onboarding are more likely to feel confident about themselves and perform well at higher designations.

To conclude, hiring employees is not an easy process. Hiring a talented employee and making them stick around for a longer time is another big challenge. The automation process helps in a huge way to make the onboarding process more efficient, cost-effective, easy to follow, and maintains a better image for the organization. It is the future, and many successful organizations are adopting automated solutions.